Phillips Conservation District will hold a special meeting via Zoom on December 22, 2025. The purpose of the meeting will be to address the vacant Administrator position. For access to the call, please contact PCD at phillipsconservationdistrict@gmail.com or contact Conni French at 406-390-0158.
Author: phillipsconservationdistrict
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November Meeting Agenda
PHILLIPS CONSERVATION DISTRICT
AGENDA
Tuesday November 4, 2025 *** 5:00 p.m. *** RSA OfficeWELCOME GUESTS
ATTENDANCE:
Pat Anderson – Previous plans before meeting changeADDITIONS TO AGENDA:
GOVERNANCE CALENDAR: 3 Min
1. THIS MONTH:
a. ACTION ITEM: Succession and Transition of Officers and New Supervisors. Designate board members to take lead on organizing officer/committee elections and new supervisor orientation (if not already done).
2. LOOKING FORWARD:
a. ACTION ITEM: Other agenda items as neededCONSENT AGENDA: 5 Min
1. Previous meeting minutes
2. Administrators written reportCORRESPONDENCE: 2 Min
REPORTS: 20-30 Min
• Treasurers Report – Gary Knudsen 5-10 min
o Monthly Report
o Quarter 1 Financials – Cora
• NRCS – Shilo Messerly, DC 3-5 Min
• MACD – Pat Anderson 3-5 Min
• FSA – CRP
• MRCDC/MRWA –Shane Lammerding 3-5 Min
• RSA – Martin Townsend 3-5 Min
• WWF – Caitlin Gillespie 3-5 Min
• MSU Extension – Christina Murphy 3-5 Min
• Montana Range Days
o Approval to send a check to Travis Rhoades to DJ the dance – $350OLD BUSINESS:
• Appointment of New Supervisor for January 2026 10 min
o Pat will be stepping down at the end of the year
• MACD Convention and Resolutions 30 min
o Who will be attending?
o PCD’s stance on resolutionsNEW BUSINESS:
• Standards of Conduct Policy 10 min
o Conflict of Interest and Ethical Code of Conduct
• Supervisor Roles and Responsibilities Policy 10 min
o Roles and Responsibilities
o Oaths of Office
• Officer Elections and Term Policy 10 min
• Treasurers Report 5 min
o Don’t have turn around time for committee review
• Trees for Students 5 min
o Ponderosa Pines (250 Trees)
• Mileage Reimbursement 2 min
o Please fill out for meetings you have attended since July 2025PERMITS:
PUBLIC COMMENT:
UPCOMING EVENTS:
• MACD Convention November 18th – 20th Billings, MTThe next regular meeting is December 2nd at 5pm at the USDA building. is bringing treats.
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October Meeting Agenda
PHILLIPS CONSERVATION DISTRICT
AGENDA
Tuesday October 8, 2025 *** 7:00 p.m. *** Ranchers Stewardship AllianceWELCOME GUESTS
ADDITIONS TO AGENDA:
GOVERNANCE CALENDAR: 3 Min
1. THIS MONTH:
a. ACTION ITEM: Officer, Committee and New Supervisor Support. Elect two supervisors to lead organization for officer and committee appointments/elections and orientation of new supervisors.
b. ACTION ITEM: Review and discuss all resolutions that passed at the Area meeting and vote on your district’s stance for the MACD meeting.
c. ACTION ITEM: Designate a supervisor to represent your district during the MACD Convention.
2. LOOKING FORWARD:
a. ACTION ITEM: Succession and Transition of Officers and New Supervisors. Designate board members to take lead on organizing officer/committee elections and new supervisor orientation (if not already done).CONSENT AGENDA: 5 Min
1. Previous meeting minutes
2. Administrators written report
3. Treasurers ReportCORRESPONDENCE: 2 Min
REPORTS: 20-30 Min
• NRCS – Shilo Messerly, DC 3-5 Min
• MACD – Pat Anderson 3-5 Min
• FSA – CRP
• MRCDC/MRWA – Pat Anderson / Shane Lammerding 3-5 Min
• RSA – Martin Townsend 3-5 Min
• WWF – Caitlin Gillespie 3-5 Min
• MSU Extension – Christina Murphy 3-5 MinOLD BUSINESS:
• Conservation Technician 30 min
• Maternity Leave 15 min
• Operational Plan Update 10 minNEW BUSINESS:
• Tree Ordering Update 20 min
• New Supervisor Support 10 min
• Financial Policy 15 min
• MACD Convention 20 min – One resolution from Area 3
PERMITS:PUBLIC COMMENT:
UPCOMING EVENTS:
• Area 3 Meeting September 25th 9am – 4pm Big Sandy, MT
• RSA Gut Check: How Soil Shapes Human Health October 11th, 2025 Malta Readiness Center
• MACD Convention November 18th – 20th Billings, MTThe next regular meeting is November 4th at 5pm at the USDA building. is bringing treats.
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September Meeting Agenda
PHILLIPS CONSERVATION DISTRICT
Tuesday September 9, 2025 1:00 p.m. Malta USDA buildingWELCOME GUESTS
ADDITIONS TO AGENDA:
GOVERNANCE CALENDAR: 3 Min
1. THIS MONTH:
a. ACTION ITEM: Review and discuss all resolutions submitted by Area and vote on your district’s stance for Area Meeting.
b. ACTION ITEM: Identify and appoint a supervisor to represent your district at the upcoming Area Meeting.
c. ACTION ITEM: Quarterly review of Operational Plan
d. IMPORTANT DATE: Area Meeting and Elections of MACD Board Representative (August or September)
2. LOOKING FORWARD:
a. ACTION ITEM: Officer, Committee and New Supervisor Support. Elect two supervisors to lead organization for officer and committee appointments/elections and orientation of new supervisors.
b. ACTION ITEM: Review and discuss all resolutions that passed at the Area meeting and vote on your district’s stance for the MACD meeting.
c. ACTION ITEM: Designate a supervisor to represent your district during the MACD Convention.
CONSENT AGENDA: 5 Min
1. Previous meeting minutes – July Minutes and August notes
2. Administrators written report – July and August
3. Treasurers Report – July
CORRESPONDENCE: 2 MinREPORTS: 20-30 Min
• August Treasurers Report – Gary Knudsen 5 min
• NRCS – Shilo Messerly, DC 3-5 Min
• MACD – Pat Anderson 3-5 Min
• FSA – CRP
• MRCDC/MRWA – Pat Anderson / Shane Lammerding 3-5 Min
• RSA – Martin Townsend 3-5 Min
• WWF – Caitlin Gillespie 3-5 Min
• MSU Extension – Christina Murphy 3-5 MinOLD BUSINESS:
• Range Days 10 min
• Conservation Technician 10 min
• Irrigation Story 10 min
• Admin Grant 10 min
• No Till Drill 10 minNEW BUSINESS:
• Attendance Policy 20 min
• Extending contract with Terry Profata 15 min
• Farmers Market 10 min
• Area 3 Meeting Attendance 10 min
• Domain renewal 10 min
• Add McCall as signatory at bank for checks 5 min
310 PERMITS:PUBLIC COMMENT:
EXECUTIVE SESSION
• Review of NRCS Obligated ContractsUPCOMING EVENTS:
• Area 3 Meeting September 25th 9am – 4pm Big Sandy, MT
• RSA Gut Check: How Soil Shapes Human Health October 11th, 2025 Malta Readiness Center
• MACD Convention November 18th – 20th Billings, MTThe next regular meeting is October 14, 2025 at 1:00 p.m. at the USDA building. Pat Anderson is bringing treats.
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New to Tree Buying?
Every year PCD sends out an order form in the fall for trees and shrubs for the upcoming spring planting season. If you’re new to tree buying, here is a step-by-step guide to ordering your trees from PCD.
- Step 1: Take a look at the nurseries PCD orders from. These nurseries are Lincoln Oakes Nursery, Montana Conservation Seedling Nursery, Towner State Nursery, and Schumacher’s.
- Montana Conservation Seedling Nursery does allow you to order directly from them if you would like.
- Schumacher’s does have a $500 minimum that we must meet otherwise we will not order from them.
- Step 2: Fill out your PCD order form
- Make sure to include all your information so that you can be notified when trees arrive and when orders open up the following year.
- Ensure to fill out the order form as completely as possible so that we ensure that you receive the trees you wanted.
- Step 3: Email, mail or drop off your order form with a 50% downpayment of your total.
- Early bird gets the worm! Orders are accepted until April 1, however the earlier we submit your order, the better. We want to ensure that you get the trees you want.
- Step 4: Wait until spring!
- Orders typically arrive between mid-Aril and mid-May.
- We will contact you to come pick up your trees!
There is lots of great information on each website about selecting the right trees and shrubs, but another great source of information is North Dakota Tree Handbook which we also have a copy of in the office as well as all the nursery catalogs if you want to look through a physical one. Feel free to drop by to look at them or call with any questions, (406) 353 1334 ext. 101.
- Step 1: Take a look at the nurseries PCD orders from. These nurseries are Lincoln Oakes Nursery, Montana Conservation Seedling Nursery, Towner State Nursery, and Schumacher’s.
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13 Years of Dedicated Service
Thank you to Hal DeBoer
After 13 years of serving on the Phillips Conservation Board, Hal DeBoer has retired. The Board of Supervisors and the administrators that have worked for PCD would like to thank him for his years of service and dedication to conservation. He was gifted a plaque at the October 2024 board meeting. We want to wish him well and thank him again for his service.
Hal joined the PCD Board of Supervisors in 2011 because of his love for the prairie and the agricultural lifestyle. He ” wanted to help preserve our community, way of life and culture.” He stated he really enjoyed the monthly meetings where the board members “became like a family and [we] created lifelong friendships” and that at the annual MACD Convention he was always in awe of how knowledgeable the speakers at the main meeting and breakouts were. He said, ” My life has been enhanced and made better by being a part of PCD.” We will miss him and his contagious positive attitude and kindness very much.
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2024-2025 Tree Orders
With the weather cooling down, it’s already time to start thinking about spring! Phillips Conservation District is accepting orders for trees and shrubs for the 2025 planting season. Below is our letter and order form with information to help you with your ordering. There is more information at our office as well so please feel free to contact us with any questions or if you need any help! If you do order, please fill out the order form in its entirety (Name, Address, Email) so that our data base stays up to date! Take a look at this post for a step-by-step guide on purchasing your trees!
Phillips Conservation District 