PHILLIPS CONSERVATION DISTRICT
AGENDA
Tuesday November 4, 2025 *** 5:00 p.m. *** RSA Office

WELCOME GUESTS

ATTENDANCE:
Pat Anderson – Previous plans before meeting change

ADDITIONS TO AGENDA:

GOVERNANCE CALENDAR: 3 Min
1. THIS MONTH:
a. ACTION ITEM: Succession and Transition of Officers and New Supervisors. Designate board members to take lead on organizing officer/committee elections and new supervisor orientation (if not already done).
2. LOOKING FORWARD:
a. ACTION ITEM: Other agenda items as needed

CONSENT AGENDA: 5 Min
1. Previous meeting minutes
2. Administrators written report

CORRESPONDENCE: 2 Min

REPORTS: 20-30 Min
• Treasurers Report – Gary Knudsen 5-10 min
o Monthly Report
o Quarter 1 Financials – Cora
• NRCS – Shilo Messerly, DC 3-5 Min
• MACD – Pat Anderson 3-5 Min
• FSA – CRP
• MRCDC/MRWA –Shane Lammerding 3-5 Min
• RSA – Martin Townsend 3-5 Min
• WWF – Caitlin Gillespie 3-5 Min
• MSU Extension – Christina Murphy 3-5 Min
• Montana Range Days
o Approval to send a check to Travis Rhoades to DJ the dance – $350

OLD BUSINESS:
• Appointment of New Supervisor for January 2026 10 min
o Pat will be stepping down at the end of the year
• MACD Convention and Resolutions 30 min
o Who will be attending?
o PCD’s stance on resolutions

NEW BUSINESS:
• Standards of Conduct Policy 10 min
o Conflict of Interest and Ethical Code of Conduct
• Supervisor Roles and Responsibilities Policy 10 min
o Roles and Responsibilities
o Oaths of Office
• Officer Elections and Term Policy 10 min
• Treasurers Report 5 min
o Don’t have turn around time for committee review
• Trees for Students 5 min
o Ponderosa Pines (250 Trees)
• Mileage Reimbursement 2 min
o Please fill out for meetings you have attended since July 2025

PERMITS:

PUBLIC COMMENT:

UPCOMING EVENTS:
• MACD Convention November 18th – 20th Billings, MT

The next regular meeting is December 2nd at 5pm at the USDA building. is bringing treats.

PHILLIPS CONSERVATION DISTRICT
Tuesday September 9, 2025 1:00 p.m. Malta USDA building

WELCOME GUESTS

ADDITIONS TO AGENDA:

GOVERNANCE CALENDAR: 3 Min
1. THIS MONTH:
a. ACTION ITEM: Review and discuss all resolutions submitted by Area and vote on your district’s stance for Area Meeting.
b. ACTION ITEM: Identify and appoint a supervisor to represent your district at the upcoming Area Meeting.
c. ACTION ITEM: Quarterly review of Operational Plan
d. IMPORTANT DATE: Area Meeting and Elections of MACD Board Representative (August or September)
2. LOOKING FORWARD:
a. ACTION ITEM: Officer, Committee and New Supervisor Support. Elect two supervisors to lead organization for officer and committee appointments/elections and orientation of new supervisors.
b. ACTION ITEM: Review and discuss all resolutions that passed at the Area meeting and vote on your district’s stance for the MACD meeting.
c. ACTION ITEM: Designate a supervisor to represent your district during the MACD Convention.

CONSENT AGENDA: 5 Min
1. Previous meeting minutes – July Minutes and August notes
2. Administrators written report – July and August
3. Treasurers Report – July

CORRESPONDENCE: 2 Min

REPORTS: 20-30 Min
• August Treasurers Report – Gary Knudsen 5 min
• NRCS – Shilo Messerly, DC 3-5 Min
• MACD – Pat Anderson 3-5 Min
• FSA – CRP
• MRCDC/MRWA – Pat Anderson / Shane Lammerding 3-5 Min
• RSA – Martin Townsend 3-5 Min
• WWF – Caitlin Gillespie 3-5 Min
• MSU Extension – Christina Murphy 3-5 Min

OLD BUSINESS:
• Range Days 10 min
• Conservation Technician 10 min
• Irrigation Story 10 min
• Admin Grant 10 min
• No Till Drill 10 min

NEW BUSINESS:
• Attendance Policy 20 min
• Extending contract with Terry Profata 15 min
• Farmers Market 10 min
• Area 3 Meeting Attendance 10 min
• Domain renewal 10 min
• Add McCall as signatory at bank for checks 5 min

310 PERMITS:

PUBLIC COMMENT:

EXECUTIVE SESSION
• Review of NRCS Obligated Contracts

UPCOMING EVENTS:
• Area 3 Meeting September 25th 9am – 4pm Big Sandy, MT
• RSA Gut Check: How Soil Shapes Human Health October 11th, 2025 Malta Readiness Center
• MACD Convention November 18th – 20th Billings, MT

The next regular meeting is October 14, 2025 at 1:00 p.m. at the USDA building. Pat Anderson is bringing treats.